This policy deals only with personal information handled by AdvantageBC. Personal information is information about an identifiable individual, excluding business contact information. The following explains how AdvantageBC handles personal information. AdvantageBC reserves the
right to change this policy and it may be updated periodically. These changes may affect our use of your personal information. Accordingly, please check for changes regularly.
AdvantageBC is accountable for all personal information under its control. AdvantageBC’s Privacy Officer is Kit Sauder, Director of Communications & Research, you can reach Kit at KSauder@AdvantageBC.ca, by telephone at 604.356.0339. Any questions about AdvantageBC’s handling of personal information should be directed to the Privacy Officer. Please see below for more information about the process for referring questions about AdvantageBC’s handling of personal information.
The Type of Information We Collect
AdvantageBC collects the following information:
Date of Birth
Category of Profession
Credit Card Number & Expiration Date (where applicable)
And specific details related to providing a service, and administering membership or registration. Please note, an employee’s name, title, organization name and telephone number are not considered personal information under the applicable privacy legislation and as such are
This information includes:
Internet Service Provider (“ISP”)
http://www.google.com/privacy.html and https://policies.google.com/technologies/partner-sites
Purpose of Personal Information
The purpose for which AdvantageBC collects personal information will be identified at or before the time the information is collected. AdvantageBC may collect personal information for the purposes of:
administering AdvantageBC membership and providing member services;
notifying AdvantageBC members of upcoming AdvantageBC events and new services;
registering for AdvantageBC events, for example, Mineral Exploration Roundup, workshops, etc.;
managing subscriptions to AdvantageBC’s magazine, Mineral Exploration;
purchasing various AdvantageBC products or services including assessment report printing and safety manuals; and
processing and administering the above or other purposes as necessary.
AdvantageBC will not use personal information for any other purpose than identified at or before the time of collection.
Except as otherwise set out above, AdvantageBC seeks consent for all personal information we collect, use and disclose through information provided to individuals prior to collection, or at the time of collection. If you have voluntarily provided your information to AdvantageBC, you
Limits for Collecting, Using, Disclosing and Keeping Personal Information
AdvantageBC does not collect, use or disclose personal information of individuals except when individuals give consent as set out above and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for us to proceed with a request for information, or to provide you with a product or service. In such cases, we will provide you with a description on the information we need and how we will use it. In all cases, AdvantageBC limits the amount and type of information collected to only the personal
information that is required to provide the individual with the requested information, product, or service. We collect only information that is voluntarily provided by you and undertake that such information will be kept strictly confidential. We retain personal information only as long
as is necessary to provide the individual with the requested product, service or information and delete or destroy this information after that time. In some cases, however, legal reporting and retention requirements necessitate that AdvantageBC retain information for a specific amount
of time. In general, AdvantageBC retains information for a period not longer than 6 years. AdvantageBC does not sell or trade any personal information with third parties. AdvantageBC may transfer information to service providers where information processing is outsourced by
Safeguarding Personal Information
AdvantageBC respects the privacy of our members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. We store personal information in electronic and physical files that are secure. Our security measures include secure locks on filing cabinets, a secure office space that is alarmed after hours and using industry standard techniques such as firewalls, and restricted access to records and to equipment, including computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information,
we cannot ensure or warrant the security of any information you transmit to us or receive from us electronically. This is especially true for information you transmit to us via e-mail. We have no way of protecting that information until it reaches us. Once we receive your transmission, we make our best efforts to ensure its security on our servers. Although we store and process personal information primarily in Canada, we may use services that store or process your personal information outside of Canada, where it may be accessible to law enforcement and national security authorities of jurisdictions outside Canada.
Accuracy of and Access to Personal Information Collected
request of an individual, he or she may view or edit their personal information collected by AdvantageBC. AdvantageBC will inform the individual of what personal information we have about them, what it is being used for and, in cases where it has been disclosed, to whom it has
been disclosed. There may be exceptional circumstances as provided by the CSA Model Code and applicable privacy legislation under which AdvantageBC may not be able to give an individual access to the personal information about her or him held by AdvantageBC. We will also delete your personal information if you wish and you can withdraw consent to us holding the information you provided at any time, provided that the information is no longer required for the purposes it was collected or another legal or business reason. To make a request, please send a letter, email or fax addressed to our Privacy Officer at the address indicated above. In your request, please include the following information: AdvantageBC, contact details, membership number (where applicable), the nature of your request, including whether you wish to view and/or edit information or inquire regarding use and/or disclosure. AdvantageBC will reply to your request in no later than thirty days after receipt of the request, or if we are not able to respond within this time period, we will send you a notice of extension. If we are not able to disclose all the personal information we hold on you, we will give you a reason for our inability to do so, unless prohibited by law.
Any questions or comments about AdvantageBC’s handling of personal information should be directed to our Privacy Officer. If you still have concerns about your personal information, you may contact the Office of the Privacy Commissioner of British Columbia.